“Print jobs are encrypted at rest, with an option for tenant-provided encryption keys. “All of the data to and from the service - so from the client to the service, from the service to the printer - all of that data is encrypted,” Carr said. You can also use the same management and security policies, like conditional access policies or even digital rights management. Using Azure AD and Microsoft 365 as the basis of the service means you’re using the same identity and authentication for connecting to printers as you use for Office, OneDrive and other Microsoft services. Other printers can still be used with the service, but will need a proxy connector. Canon and Lexmark will be releasing firmware updates later this year to add the protocol to existing printers that are currently in market and other manufacturers will be announcing support at Inspire this week. Universal Print will work best with printers that have native support for the protocol it uses. Once printers become cloud devices rather than being limited to the local network, it opens up many new scenarios. Retail operations could automatically print flyers, job rosters or price labels at stores each week from a central location, rather than sending an email and waiting for managers to see it and print the attachment. If you need someone in a different office to sign a physical document, you can print it there rather than emailing it or printing and posting it. Teachers can print on the school printer through the week and then collect all their printouts on a weekly visit, while payroll teams can print cheques without going to the office. The centralised admin options have been particularly useful to the 2,500 organizations (ranging from Canadian schools to Norwegian banks) on the private preview who needed to support newly remote users, and have generated nearly a quarter of a million print jobs already. Or they can use PowerShell to monitor and manage cloud printers. Many of the cloud print services like Canon and HP’s offerings, and Azure-based services like PaperCut and NTware uniflow (which had also supported Google Cloud Print) are announcing support. Printer admins get a single portal where they can manage print functionality across all their printers, which can also include third-party print services. To the user, printing looks exactly the same: they add the cloud printer in Settings and then pick it in an application’s print dialog. “Printing is actually growing rather than being on the decline,” she added.Īs well as doing away with the need for a local print server that’s accessible to the internet, Universal Print also means you don’t need to install and manage printer drivers on PCs. “We built Universal Print because we were hearing from customers, over and over again, that they were trying to transition to the cloud, but as they did so printing became difficult they didn’t necessarily want to maintain an on-premises print server, but they needed the connection, the authentication, all the management pieces, because their users are still printing,” Principal Group Program Manager Kristin Carr told TechRepublic. The print queue is stored in your Office 365 tenant, the printer management API uses the Microsoft Graph and the print job is sent to and pulled from the service using the standards-based Internet Printing Protocol (IPP).
Instead, it runs entirely on Azure and uses Azure AD, with no local infrastructure required in most cases. The cloud printing service is designed to help Microsoft customers move to the cloud without needing to keep multiple dedicated Windows Server installations to run the somewhat cumbersome Hybrid Cloud Print.
Google may be shutting down its cloud printing service at the end of 2020, but organisations will be able to start using the Universal Print service in Microsoft 365 that was announced earlier this year and is now in public preview.
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